Email signature generator
Create a branded email signature for Gmail, Outlook and HubSpot.
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- In your HubSpot account, click the Settings icon in the top navigation bar.
- In the left sidebar menu, navigate to General → Email tab.
- Click Edit email signature.
- Click Copy raw HTML above, click the HTML source (<>) button in HubSpot, and paste. Click Save.
How to use this tool
A professional email signature reinforces your brand identity in every sent email. This free generator builds clean, email-safe HTML table signatures for HubSpot CRM, Gmail, Outlook, and Apple Mail with zero coding required.
Fill in your full name, job title, company, direct phone, email, and website in the 'Details & Contact' tab.
Paste the image URL for your profile photo or company logo, choose a shape (circle, rounded, or square), and link your LinkedIn, X/Twitter, or GitHub profiles.
Choose from 4 email-safe layout templates (Modern Horizontal, Corporate Classic, Minimalist, Left Accent) and select your brand's accent color.
Click 'Copy signature' for direct rich-text pasting into Gmail/Outlook, or 'Copy raw HTML' for HubSpot CRM and HTML template editors.
Pro tips for writing Airtable formulas
- Use hosted HTTPS image URLs for photos and logos so they render immediately without being blocked or converted into attachments.
- Keep total signature width under 550px to ensure it looks clean on mobile devices without horizontal scrolling.
- Stick to email-safe fonts (Arial, Georgia, Verdana) so recipients see your exact typography regardless of their operating system.
- In HubSpot CRM, click the '<>' (HTML source) icon when editing your email signature to paste the raw HTML code for 100% pixel fidelity.
Popular formula examples
Alex Morgan · Senior AE | Acme SaaS — 📞 +1 (555) 234-5678 — 📅 Book 15mPhoto headshot, direct phone, mobile, and a direct HubSpot meeting booking link.
Sarah Jenkins · Head of Demand Gen — Appboxs Media — 🚀 Read ReportBrand logo, content report banner CTA, and company social profiles.
David Chen · Co-Founder & CEO | CloudScale HQ — david@cloudscale.ioCompact single-line stack with subtle social icons for leadership and founders.
Elena Rostova · Customer Success Lead — 💬 Visit Help CenterDirect help desk portal link, phone assistance, and a bold left accent border.
Frequently asked questions
In HubSpot, go to Settings (gear icon) ➔ General ➔ Email tab. Click 'Edit email signature'. Click 'Copy raw HTML' in this generator, then click the '<>' (HTML source) button in the HubSpot editor, paste the code, and click Save.
This happens when images are uploaded as local files or embedded as base64 strings. Our generator uses direct HTTPS image URLs so email clients display them as remote inline graphics instead of attachments.
Yes. All templates are designed with compact table widths and fluid responsive sizing so they stack cleanly on iPhone and Android email clients without breaking layout.
Microsoft Outlook on Windows uses the Word HTML rendering engine which ignores CSS max-width. Our generator sets explicit HTML width and height attributes directly on the <img> tag, ensuring Outlook renders the exact dimensions.
Yes! In the 'Social & Links' tab, add your HubSpot Meetings link or Calendly URL in the 'CTA Link URL' field and give it a label like '📅 Book a 15-min call' to include a direct booking button.